President Advisory Cabinet

Chair: President JoAnna Schilling
Chair Contact: jschilling@cypresscollege.edu / (714) 484-7308
Meeting Dates: 2nd and 4th Thursday of every month
Meeting Time: 1–3 p.m.
Meeting Location: CCCPLX-419
A.S. Representative: Jeremiyah White, Executive Secretary

Purpose

The purpose of the President’s Advisory Cabinet (PAC) is to serve as the primary recommending body to the college president on the establishment of campus policies and procedures and general college issues within the scope of PAC and its shared governance committees. In addition, PAC will:

  • serve as the shared governance body for the diverse factions of the campus, e.g., faculty, students, administration, and classified
  • handle problems, concerns, issues, etc., not assigned to any committee and/or individual on campus and appeals
  • initiate and consider proposed new policies
  • act as the final advisory and planning body for the president of the college

History

The President’s Advisory Cabinet was first established in 1966 after the opening of the college. PAC began with administrative personnel only. It was reorganized in 1972 to include representatives from faculty, classified staff and students. Further reorganization took place in 1974-75 and again in 1977-78 to reflect changes in organizational representation. In 1989-90 the name changed from President’s Cabinet to President’s Planning and Advisory Cabinet (PPAC) because of long-range planning and responsibilities. In May 1991, the name was changed back to President’s Advisory Cabinet, when a separate planning committee was established.

Functions

PAC functions to convey to the president the views of the campus community on matters relevant to the orderly functioning of the college; to share in decision-making by determining which college committees or task forces are needed or should be activated; and to disseminate and interpret policy, regulations and procedures to the various segments of the college community. Access to PAC is available to all constituencies. All actions of PAC will be communicated to its constituencies in the form of full minutes. These minutes will reflect full discussion, including the intent of PAC.

Operating Guidelines

PAC will use consensus as its voting method. PAC will operate under guidelines established by Robert’s Rules of Order, Revised. When there is dissension, PAC members will make all attempts to talk about concerns and disagreements until consensus is achieved. PAC members are expected to maintain confidentiality, particularly with personnel issues. For purposes of clarification, if a member would like what he or she is discussing to be held in confidence, such member shall be expected to label it as such and not assume that it is understood to be confidential.

Recommendations/Decision Making

Recommendations from committees that participate in shared governance, ad hoc committees, and task forces shall be presented to PAC for action. The chair of each committee shall inform its members when such recommendations are being submitted to PAC. PAC may accept a recommendation from a committee that participates in shared governance and pass it on to the college President, or it may reject a recommendation and send it back to the committee making the recommendation. PAC normally may not change a recommendation from a committee participating in shared governance before passing it on to the college president.

The college president will normally accept the recommendations of the shared governance process, and only for compelling reasons will the recommendations not be accepted. For example, in instances where the president elects to provide for mutual agreement with the Academic Senate, and agreement has not been reached, existing policy shall remain in effect unless continuing with such policy exposes the college to legal liability or causes substantial hardship. In cases where there is no existing policy, or in cases where the exposure to legal liability or substantial fiscal hardship requires existing policy to be changed, the president may act after a good faith effort to reach agreement and only for compelling legal, fiscal, or organizational reasons. If the college president does not accept the recommendations of the shared governance process, the reasons for not accepting the recommendation(s) will be communicated in writing to the members of PAC.

Resources