Safety Committee Charter
| Group Name | Safety Committee |
| Type of Group | Shared Governance Committee |
| Description/Purpose/Charge | The Safety Committee activities include, but are not limited to: • Identify unsafe work practices and conditions and suggest appropriate corrective action. • Conduct inspections of both operations and facilities, identify safety hazards and recommend corrective action. • Review accident/incident reports and near miss reports. Types of accidents, causes and trends shall be identified and appropriate corrective action suggested. • Obtain and analyze available data on past injuries and illnesses and identify trends and suggest appropriate corrective action. • Assist in the development of effective health and safety awareness programs. • Encourage feedback from all individuals with regard to health and safety related ideas, problems and solutions. • Serve as an advisory body to management on health and safety issues. • Provide suggestions and recommendations for resolution of health and safety concerns. • Serve as an advisory group on Emergency preparedness issues. |
| Reporting Relationships | The Safety Committee is a campus wide committee with members from all constituent groups including CSEA and M&O Reps. This committee regularly makes recommendations to PBC, PAC, College Leadership, and District Safety Committee. |
| Decision-Making Authority | The Safety Committee is open to faculty, staff, students, and administrators interested in improving the safety and security for the campus. This committee makes recommendations to the executive leadership team on a regular basis and to the District Safety Committee quarterly. |
| Membership Composition | Director of Campus Safety, Facilitator Vice President, Administrative Services M&O Representative Faculty (At least 1) Students (At least 1) Administrators CSEA Representative (At least 1) District Risk Management (Resource) |
| Terms of Membership | Representation is ongoing. |
| Membership Process | The membership process is open-ended to include all interested members of the campus community. |
| Meeting Dates/Times | The Safety Committee meets the third Monday from 1–2 p.m. The committee meetings may be cancelled and/or added depending on agenda items. |
| Meeting Procedures | Prior to meetings, the facilitator sends out both a reminder and asks for agenda items. Agendas are distributed at the requested meetings. Additionally, campus community members can bring information and topics for discussion to the Safety Committee Meetings. Meeting notes are taken during the meeting and posted to the committee’s website. |
| Consensus Process, Decision-Making, and Documentation | To determine if consensus has been reached after an item has been presented and discussed, the facilitator uses the following method: 1. A query is taken from each individual. 2. If some members approve and others choose not to vote one way or the other, indicating acceptance, consensus is achieved. 3. If any member disapproves, consensus has not been achieved. In this case: a. Further discussion continues to try to reach consensus. b. Members are expected to make an effort to understand the issues and work towards consensus. c. Members are encouraged to provide comments and suggestions to facilitate consensus. d. Members are urged to express their opinions and viewpoints openly and honestly. e. Members can ask questions if the item is unclear. 4. When there is contention, members will engage in constructive discussions to address concerns and disagreements, with the facilitator calling for consensus again after additional discussion. a. If consensus is achieved, the action item will move forward. b. If consensus is not reached after two attempts, the facilitator will consider the item’s time sensitivity and decide whether consensus can be reached. c. If the facilitator determines consensus cannot be reached, they will present both the majority and minority positions. |
| Communication and Distribution of Materials | The Safety Committee will ensure the timely and accessible documentation of its activities and outputs, including essential discussion points and action items, and will distribute these documents to the committee’s website for easy access. |
| Charter Established/Revised Dates | Charter established in: 2024 Charter last reviewed on: September 18, 2024 Charter last revised/approved on: September 18, 2024 |
| Website | www.cypresscollege.edu/about/cypress-college-governance/safety-committee/ |
| Current Roster | Craig Lee – Facilitator VPAS – Position Vacant Cecilia Richie Ben Chacon Marla McBride Wes McCurtis AD Fowler Robyn Udell Chuck Rogers Celeste Phelps Marcus Marquardt Summer Justice Sharon Cox Tami Oh/Mejon Kairon (District Risk Management Resource) |
| Brown Act | No |