SSPR Charter
| Group Name | Student Services Program Review (SSPR) Committee |
| Type of Group | Subcommittee of Student Services Council |
| Description/Purpose/Charge | The Student Services Program Review (SSPR) Committee is responsible for developing the framework needed to support all elements of the SSPR, including the development, submission, review, and implementation of Program Review for programs and departments in Student Services. |
| Reporting Relationships | SSPR functions independently, reports to Student Services Council, and under the leadership of the Vice President, Student Services. |
| Decision-Making Authority | The SSPR Committee guides the Student Services Program Review process and has the authority to provide feedback and evaluates whether programs have met the standards set forth by the committee. Additionally, SSPR is an evaluation process aimed at continually assessing and improving programs in Student Services. It is performed by individual programs and departments and provides insight to further review functional and operational effectiveness and efficiency, student success and satisfaction, and to assess adequacy of staff, technology, and facilities. |
| Membership Composition | The Student Services Program Review (SSPR) Committee is comprised of cross-functional campus stakeholders responsible for the overall implementation of the program review process and alignment of SSPR with the college’s mission and goals. The committee membership is as follows: chair, classified representative, institutional research representative, faculty representative, and student representative. Current membership composition: EOPS Director – Committee Chair Senior Research and Planning Analyst DSS Counselor Student Life & Leadership Student Services Specialist Student Representative |
| Terms of Membership | The tenure of members is ongoing until a member is unable to continue serving. |
| Membership Process | The SSPR Committee chair works with the VPSS to fill vacancies. |
| Meeting Dates/Times | SSPR meets monthly during regular semesters on the second Monday from 10 – 11 a.m. via Zoom. |
| Meeting Procedures | The SSPR chair leads each meeting and meeting notes are kept and shared in the committee shared OneDrive folder. |
| Consensus Process, Decision-Making, and Documentation | The decision-making process within SSPR involves independent review of SSPR documents and discussion during committee meetings. Once a consensus is achieved, the Chair records and disseminates documentation to programs under review. The committee regularly reviews our processes and documents and changes are made periodically for continual assessment. Clear communication among members is vital as it ensures that everyone is updated. |
| Communication and Distribution of Materials | The SSPR committee houses all committee documents in a shared OneDrive folder. Additionally, the SPPR calendar is updated on the Program Review webpage. |
| Charter Established/Revised Dates | Charter established on: October 9, 2023 Charter last reviewed on: December 14, 2023 Charter last revised/approved on: December 14, 2023 |
| Website | www.cypresscollege.edu/about/cypress-college-governance/student-services-program-review/ |
| Current Roster | AnnMarie Ruelas — EOPS Director (Chair) Eileen Haddad – Senior Research and Planning Analyst Adrienne Sanchez – DSS Counselor Joseph Shonkwiler – Student Life & Leadership Student Services Specialist |
| Brown Act | No |