Commencement Committee Charter
| Group Name | Commencement Committee |
| Type of Group | Taskforce |
| Description/Purpose/Charge | The Commencement Committee is charged with coordinating the annual spring graduation ceremony and student/family reception. |
| Reporting Relationships | The Commencement Committee reports to President’s Staff. |
| Decision-Making Authority | The Commencement Committee has the authority to plan and coordinate the annual commencement ceremony. |
| Membership Composition | Vice President, Student Services (chair) Communications Specialist, Campus Communications Coordinator, Campus Safety Coordinator, Theater Productions-Visual and Performing Arts Department Coordinator, Music Director, Admissions and Records Director, Campus Communications Director, Campus Safety Director, Charger Experience Program Director, Maintenance and Operations Director, Student Life and Leadership Evaluator, Admissions and Records Executive Assistant to the Vice President, Student Services Facilities Coordinator, Maintenance and Operations Interpreter Coordinator, Disability Support Services Landscape Coordinator, Maintenance and Operations Manager, Maintenance and Operations President, Academic Senate Student Services Specialist, Student Life and Leadership Technician, Theater-Visual and Performing Arts |
| Terms of Membership | Membership is ongoing, and is subject to the employee’s continuation in their position. |
| Membership Process | Members are appointed by job function in relation to the coordination of the event. |
| Meeting Dates/Times | The Commencement Committee meets on the second Tuesday of each month (October-June) from 3 – 4:30 p.m. via Zoom. |
| Meeting Procedures | Meeting agendas are issued prior to the meeting. Meeting agendas are organized by the role/function of each member. Chair facilitates discussion and decision-making. |
| Consensus Process, Decision-Making, and Documentation | Members will be asked to seek consensus by a green check in support or red x for non-support of agenda item(s). Decision is documented in meeting recorded notes by the Executive Assistant to the Vice President of Student Services. |
| Communication and Distribution of Materials | Email communication is coordinated by the Executive Assistant under the direction of the Vice President of Student Services (agendas, minutes, supporting documents, etc.). |
| Charter Established/Revised Dates | Charter established in: October 2023 Charter last reviewed in: October 2023 Charter last revised/approved on: March 15, 2024 |
| Website | www.cypresscollege.edu/commencement-committee/ |
| Current Roster | Paul de Dios – Vice President, Student Services (chair) Marcie Kagawa – Communications Specialist, Campus Communications Alex Bernal/Armando Vega – Coordinator, Campus Safety Vacant – Coordinator, Theater Productions-Visual and Performing Arts Gary Gopar – Department Coordinator, Music David Booze – Director, Admissions and Records Marc Posner – Director, Campus Communications Craig Lee – Director, Campus Safety Brittany Hamer – Director, Charger Experience Program Phil Fleming – Director, Maintenance and Operations Dave Okawa – Director, Student Life and Leadership Patrick Tu’ufuli – Evaluator, Admissions and Records Gloria Ortega – Executive Assistant to the Vice President, Student Services Vacant – Facilities Coordinator, Maintenance and Operations Sandra Garcia – Interpreter Coordinator, Disability Support Services Sergio Leonardo – Landscape Coordinator, Maintenance and Operations A.D. Fowler – Manager, Maintenance and Operations Kathleen McCallister – President, Academic Senate Joseph Shonkwiler – Student Services Specialist, Student Life and Leadership Chuck Rogers – Technician, Theater-Visual and Performing Arts |
| Brown Act | No |