DEIAA Charter
| Group Name | Diversity, Equity, Inclusion, Antiracism and Accessibility (DEIAA) Committee |
| Type of Group | Shared Governance Committee |
| Description/Purpose/Charge | The Diversity, Equity, Inclusion, Antiracism and Accessibility Committee (DEIAA) serves as the principal advisor to the President of the College on issues of DEIAA. The purpose is to support and advance the institutional Core Values of Inclusiveness and Equity. To fulfill its mission, the DEIAA Committee will: A. Engage faculty, staff, and students to support and promote DEIAA goals across the college and district; Promote understanding and appreciation throughout the college for all aspects of DEIAA; Serve as the principal liaison to the District Equal Employment Opportunity Advisory Committee; Sponsor activities and events at the college that celebrate diversity and bring about staff and student awareness; Support, coordinate, or implement programs, seminars and workshops district-wide that explore DEIAA issues for faculty, staff, and students; Continue to support and encourage the recognition of issues of DEIAA as key components of our educational programs Participate and collaborate with the District Diversity Committee in promoting its mission; Support and advocate for an environment that facilitates recruitment and retention of diverse faculty, staff, and management; Promote the communication and awareness of issues of DEIAA at the college and throughout the district; Recognize outstanding efforts at the college in support of DEIAA activities B. Serve as a college committee to collaborate and make recommendations to the Student Equity and Achievement Committee (SEA) and District Diversity Committee on issues of diversity, equity, inclusion, antiracism and accessibility in a proactive and constructive manner; Create awareness of current DEIAA issues on campus; Create and update the college’s diversity, equity, inclusion antiracism and accessibility strategies to ensure campus and district resource and planning alignment on issues of diversity, equity, and inclusion; Provide a forum for discussion of issues of diversity and equity, including issues identified in various college reports, including the Student Equity Plan, IRP data, campus climate surveys, and student satisfaction surveys and participate in the development of action plans in response; Ensure integration and collaboration with district on initiatives focused on diversity, equity, and inclusion |
| Reporting Relationships | The DEIAA Committee is an autonomous committee but makes recommendations and collaborates with the campus SEA Committee and the District Diversity Committee. |
| Decision-Making Authority | The DEIAA Committee has the authority to make decisions regarding the administration of their allotted budget. The DEIAA Committee has the authority to make decisions to approve and promote the various DEIAA sponsored events, speakers, and activities it has approved and identified within its charter. |
| Membership Composition | College President: co-chair Director of Student Equity and Success: co-chair Recording Secretary (Non-voting) Six Faculty (6): Appointed by the Academic Senate Classified (2): Two appointed by CSEA Students (3): Appointed by Associated Students, to include an AS Officer or Senator Management (3): DSS Coordinator, Presidential appointee, DMA appointee NOCE Representative (1): Selected by the President of NOCE or designee Senate IDEAA Liaison (1) (non-voting member) Professional Development Representative (non-voting member) *Recognizing the intersectionality of our members, all attempts will be made to appoint representatives from our campus affinity groups, ensuring all perspectives are respectfully represented |
| Terms of Membership | All appointees will serve staggered three-year terms unless representing a specific position, and all appointees may be reappointed to additional three-year terms. |
| Membership Process | Faculty (6) Appointed by the Academic Senate Classified (2): Appointed by CSEA Students (3): Appointed by Associated Students, to include an AS Officer or Senator Management (3) DSS Coordinator, Presidential appointee, DMA appointee NOCE Representative – Appointed by the President of NOCE or designee Senate IDEAA Liaison – Appointed by Academic Senate (non- voting member) Professional Development representative – appointed by PD Committee (non-voting member) |
| Meeting Dates/Times | The DEIAA Committee shall meet in person or via Zoom on the second Wednesday of the month from 3-4:30 pm during the regular semesters of the academic year. Additional meetings may be called as necessary. |
| Meeting Procedures | The President and Director of Student Equity and Success shall serve as co-chairs. The Committee shall require a quorum in order to take action. A quorum shall consist of 50% of the current Committee membership plus one (1). The Co-Chairs and members of the group will adhere to shared governance best practices as follows: Meeting agendas are issued in advance of meeting times. Meeting agendas are organized to prioritize approvals, actions pending/required, and reports. |
| Consensus Process, Decision-Making, and Documentation | Clear agreements and public indications of understanding and support are critical to maintain forward progress for the work of the group. On occasion, and after extensive dialogue, members will be asked to indicate their agreement to pursue a specific direction or to conclude discussion of a specific topic or action. This agreement will seek to be based on “consensus” which is a general state of agreement rather than a “majority opinion.” Consensus-based decision-making processes attempt to resolve each member’s concerns before asking for agreement and closing discussion regarding a recommendation. The consensus-taking process will proceed according to the following steps: 1. Any member or the chair may ask for an indication of agreement. 2. Members will indicate their degree of support for the selected recommendation as follows: a) agreement with the recommendation, b) support for the good of the whole without necessarily completely embracing the recommendation, c) disagreement with the recommendation. A simple method for indicating degrees of support can be used such as “Thumb’s Up” to signify agreement, “Thumb’s to the Side” to indicate support for the good of the whole, and “Thumb’s Down” to indicate disagreement. 3. If there is no opposition indicated, the agreement will be recorded within the meeting record/notes and discussion will conclude. To sustain the forward progress of the work of the group it may be necessary to record participant agreement related to a specific item without full member consensus. If certain participants have persistent concerns that prevent them from agreeing to the item, then a majority opinion is recorded, and the minority opinion is also captured in the meeting record/notes. The DEIAA Committee may also employ the use of subcommittees to address focused topics that require longer discussion. The subcommittee purpose will be clearly defined and will bring their work back to the DEIAA body as a recommendation for discussion and approval. |
| Communication and Distribution of Materials | The group will provide timely and accessible documentation (i.e., agendas and minutes) of its activity and outputs that reflect key discussion points and action items. The group will distribute this documentation to their constituency via email and posting to the group’s SharePoint and on the Cypress College website. |
| Charter Established/Revised Dates | Charter established in: 2014 Charter last reviewed in: 2018 Charter last revised/approved on: March 19, 2024 |
| Website | www.cypresscollege.edu/about/cypress-college-governance/diversity-committee/ |
| Current Roster | College President: co-chair – Scott Thayer Director of Student Equity and Success, co-chair – Paul de Dios Recording Secretary (Non-voting) – Dani Morgan Faculty (6) Maha Afra, Jenelle Herman, Daniel Pueblos, Jennifer Page, Therese Mosqueda-Ponce, Virgil Adams Classified (2): Lynette Young, Daniel Fangmeyer Students (3): Arjun Ayyappan, Alexa Delgado, Sydney Phethean Management (3): Celeste Phelps, Kellori Dower, Yanet Garcia NOCE Representative (1): Adam Gottdank Senate IDEAA Representative (non-voting member) – Michael Brydges Professional Development representative (non-voting member) |
| Brown Act | No |