PBC Charter
| Group Name | Planning and Budget Committee (PBC) |
| Type of Group | Shared Governance Committee |
| Description/Purpose/Charge | The purpose of the Planning and Budget Committee (PBC) is to serve as the primary recommending body to the President’s Advisory Cabinet on general budget and planning issues for the campus and to convey to PAC the views of the campus community on matters relevant to both budget and planning for the college. |
| Reporting Relationships | The Planning and Budget Committee (PBC) makes recommendations to the President’s Advisory Council (PAC) regarding planning and matters related to Cypress College’s fiscal resource allocations. |
| Decision-Making Authority | The PBC is a college-wide committee with representation from all constituencies. This committee makes recommendations to PAC on a regular basis. Recommendations shall be approved by PAC prior to campus implementation. |
| Membership Composition | Vice President, Administrative Services Vice President, Instruction Vice President, Student Services Director, Institutional Research and Planning Academic Senate President Academic Senate Designee United Faculty Representative CSEA Representative (3) Associated Students Representative (3) Program Review Chair The following are non-voting Resource Advisors: Chair, Curriculum Committee Coordinator, Staff Development Dean, Counseling and Student Development Instructional Dean (selected by VPI) Student Services Representative (selected by VPSS) Director, Academic Computing Director, Campus Communications Manager, International Student Program Director, SSSP Classified Senate Representative Accreditation Faculty Chair |
| Terms of Membership | Representation is ongoing. |
| Membership Process | The membership process involves appointments from constituent groups. |
| Meeting Dates/Times | PBC shall meet the first and third Thursday of each month during the academic year from 1:30 – 3 p.m. PBC meetings may be cancelled and or added depending on agenda items. |
| Meeting Procedures | The PBC adheres to shared governance best practices by ensuring the following: Meeting agendas are distributed ahead of scheduled meetings. Meeting agendas are structured to prioritize approvals, pending actions, and reports. In addition, PBC operates in accordance with Robert’s Rules of Order. |
| Consensus Process, Decision-Making, and Documentation | Items for discussion are presented at the given time as listed on the meeting agenda. Questions are encouraged by all members and resource advisors. Follow-up discussions, taking back information to share with constituent groups, and items related to the topic for future agendas are encouraged. Items for decision making are presented at the given time as listed on the agenda. The Chair follows Robert’s Rules for process, including: 1. The Chair calls for a motion on the agenda item. 2. Once a motion is made, the Chair calls for a second. 3. After the item is moved and seconded, discussion and questions ensue. 4. After discussion and questions are exhausted, the Chair asks for a vote from the committee. First, for “yes” votes, then for “no” votes, and then for any “abstentions” to the motion. Majority of the votes cast in the affirmative or negative is recorded as the result of the decision making for that agenda item. Other actions permitted under Robert’s Rules of Order (e.g., amending the motion, tabling the motion, etc.) can occur during any action item on the PBC agenda. All discussion and action items are documented in meeting minutes and posted to the PBC website once they are reviewed and approved by PBC. |
| Communication and Distribution of Materials | The PBC will ensure the timely and accessible documentation of its activities and outputs, including essential discussion points and action items, and will distribute these documents to the PBC SharePoint for easy access. |
| Charter Established/Revised Dates | Charter established in: 2024 Charter last reviewed in: 2025 Charter last revised/approved on: October 27, 2025 |
| Website | www.cypresscollege.edu/about/cypress-college-governance/planning-budget-committee/ |
| Current Roster | Bryan Ventura – Co-Chair Tony Jake – Co-Chair Terri Long – VPI Paul de Dios – VPSS Kathleen McAlister – Academic Senate Past President Jaclyn Magginetti – Academic Senate President Jeremy Peters – United Faculty Representative Teresa Chevalier – CSEA Representative Belinda Allan – CSEA Representative Angela Haugh – CSEA Representative Jules Kim – Associated Student Representative Sania Usmani – Associated Student Representative Gianna Garza – Associated Student Representative Sarah Jones – Program Review Chair |
| Brown Act | No |