PBC Charter
| Group Name | Planning and Budget Committee (PBC) |
| Type of Group | Shared Governance Committee |
| Description/Purpose/Charge | The purpose of the Planning and Budget Committee (PBC) is to serve as the primary recommending body to the President’s Advisory Cabinet on general budget and planning issues for the campus and to convey to PAC the views of the campus community on matters relevant to both budget and planning for the college. |
| Reporting Relationships | The Planning and Budget Committee (PBC) makes recommendations to the President’s Advisory Council (PAC) regarding planning and matters related to Cypress College’s fiscal resource allocations. |
| Decision-Making Authority | The PBC is a college-wide committee with representation from all constituencies. This committee makes recommendations to PAC on a regular basis. Recommendations shall be approved by PAC prior to campus implementation. |
| Membership Composition | Vice President, Administrative Services Vice President, Instruction Vice President, Student Services Director, Institutional Research and Planning Academic Senate President Academic Senate Designee United Faculty Representative CSEA Representative CSEA Representative CSEA Representative Associated Students Representative Associated Students Representative Associated Students Representative Program Review Chair The following are non-voting Resource Advisors: Chair, Curriculum Committee Coordinator, Staff Development Dean, Counseling and Student Development Instructional Dean (selected by VPI) Student Services Representative (selected by VPSS) Director, Academic Computing Director, Campus Communications Manager, International Student Program Director, SSSP Strategic Plan Direction Chairs |
| Terms of Membership | Representation is ongoing. |
| Membership Process | The membership process involves appointments from constituent groups. |
| Meeting Dates/Times | PBC shall meet the first and third Thursday of each month during the academic year from 1:30 – 3 p.m. PBC meetings may be cancelled and or added depending on agenda items. |
| Meeting Procedures | The PBC adheres to shared governance best practices by ensuring the following: Meeting agendas are distributed ahead of scheduled meetings. Meeting agendas are structured to prioritize approvals, pending actions, and reports. In addition, PBC operates in accordance with Robert’s Rules of Order. |
| Consensus Process, Decision-Making, and Documentation | To determine if consensus has been reached after an item has been presented and discussed, the Chair can use the following method prior to calling for a vote: 1. If all members show thumbs up, indicating agreement, consensus is achieved. 2. If some members show thumbs up while others show a sideways position, indicating partial agreement but acceptance of the item, consensus is achieved. 3. If any member shows a thumbs-down position, consensus has not been achieved. In this case: Further discussion will continue in an attempt to reach consensus. Members are expected to make an effort to understand the issues and work toward consensus. Members are encouraged to provide comments and suggestions to facilitate consensus. Members are urged to express their opinions and viewpoints openly and honestly. Members can ask questions if the item is unclear. 4. When there is contention, PBC members will engage in constructive discussions to address concerns and disagreements, with the Chair calling for consensus again after additional discussion. Whether or not consensus is utilized, the committee will call for a vote after adequate discussion has been achieved. Decisions made at PBC are recommendations which are forwarded to the PAC. All actions of PBC will be communicated to its constituencies in the form of full minutes. These minutes will reflect full discussion, including the intent of PBC. All meetings of the PBC are summarized in minutes. After minutes are drafted, they are shared with the committee for review and revision to ensure accuracy. Minutes of previous meetings are voted on by PBC and then kept as a record of the committee’s work. |
| Communication and Distribution of Materials | The PBC will ensure the timely and accessible documentation of its activities and outputs, including essential discussion points and action items, and will distribute these documents to the PBC SharePoint for easy access. |
| Charter Established/Revised Dates | Charter established in: 2024 Charter last reviewed in: 2024 Charter last revised/approved on: March 15, 2024 |
| Website | www.cypresscollege.edu/about/cypress-college-governance/planning-budget-committee/ |
| Current Roster | Stephen Schoonmaker – Co-chair Bryan Ventura – Co-chair Kathleen Reiland Paul de Dios Kathleen McAlister Damon de la Cruz Christie Diep Alex Bernal Belinda Allan Marbelly Jairam Jill Bauer Katie Wong Jordy Galen Vacant – AS Student |
| Brown Act | No |