President’s Advisory Cabinet Charter
| Group Name | President’s Advisory Cabinet (PAC) |
| Type of Group | Shared Governance Committee |
| Description/Purpose/Charge | The purpose of the President’s Advisory Cabinet (PAC) is to serve as the primary recommending body to the college president on the establishment of campus policies and procedures and general college issues within the scope of PAC and its shared governance committees. In addition, PAC will serve as the shared governance body for the representative constituent groups of the campus, e.g., faculty, students, administration, and classified; handle problems, concerns, issues, etc., not assigned to any committee and/or individual on campus and appeals; initiate and consider proposed new policies; act as the final advisory and planning body for the president of the college. |
| Reporting Relationships | Planning and Budget Committee (PBC) is a subcommittee of PAC. |
| Decision-Making Authority | PAC is the final decision-making body at the campus and makes recommendations to the District Consultation Council (DCC). |
| Membership Composition | Chair, College President Vice President of Instruction Vice President of Student Services Vice President of Administrative Services Director of Institutional Research & Planning Director Campus Communication DMA Representative Academic Senate President Academic Senate Past-President, President-Elect, or Designee United Faculty Representative Adjunct Faculty Representative Two CSEA Representatives Classified Senate Representative (non-voting) Associated Students Representative Confidential or Classified Representative (non-voting) |
| Terms of Membership | Terms of membership (other than executive team) are one year. PAC functions to convey to the president the views of the campus community on matters relevant to the orderly functioning of the college; to share in decision-making by determining which college committees or task forces are needed or should be activated; and to disseminate and interpret policy, regulations and procedures to the various segments of the college community. Access to PAC is available to all constituencies. All actions of PAC will be communicated to its constituencies in the form of full minutes. These minutes will reflect full discussion, including the intent of PAC. |
| Membership Process | 14 Voting Members Those with term limits are appointed by the group they represent. |
| Meeting Dates/Times | PAC meets the second and fourth Thursdays from 1-3 p.m. in person or via Zoom during the regular semesters of the academic year. Additional meetings may be called as necessary. |
| Meeting Procedures | The Chair and members of the group will adhere to shared governance best practices as follows: Meeting agendas and past minutes are issued in advance of meeting times. Meeting agendas are organized to prioritize approvals, actions pending/required, and reports. |
| Consensus Process, Decision-Making, and Documentation | PAC will use consensus as its voting method. When there is dissension, PAC members will make all attempts to talk about concerns and disagreements until consensus is achieved. PAC members are expected to maintain confidentiality, particularly with personnel issues. For purposes of clarification, if a member would like what he or she is discussing to be held in confidence, such member shall be expected to label it as such and not assume that it is understood to be confidential. Recommendations from committees that participate in shared governance, ad hoc committees, and task forces shall be presented to PAC for action. The chair of each committee shall inform its members when such recommendations are being submitted to PAC. PAC may accept a recommendation from a committee that participates in shared governance and pass it on to the college President, or it may reject a recommendation and send it back to the committee making the recommendation. PAC normally may not change a recommendation from a committee participating in shared governance before passing it on to the college president. The college president will normally accept the recommendations of the shared governance process, and only for compelling reasons will the recommendations not be accepted. For example, in instances where the president elects to provide for mutual agreement with the Academic Senate, and agreement has not been reached, existing policy shall remain in effect unless continuing with such policy exposes the college to legal liability or causes substantial hardship. In cases where there is no existing policy, or in cases where the exposure to legal liability or substantial fiscal hardship requires existing policy to be changed, the president may act after a good faith effort to reach agreement and only for compelling legal, fiscal, or organizational reasons. If the college president does not accept the recommendations of the shared governance process, the reasons for not accepting the recommendation(s) will be communicated in writing to the members of PAC. |
| Communication and Distribution of Materials | The group will provide timely and accessible documentation (i.e., agendas and minutes) of its activity and outputs that reflect key discussion points and action items. The group will distribute this documentation to their constituency via email and posting to the group’s SharePoint or on the Cypress College website. |
| Charter Established/Revised Dates | Charter established on: 1967 Charter last reviewed on: 2023 Charter last revised/approved on: November 13, 2023 |
| Website | https://www.cypresscollege.edu/about/cypress-college-governance/president-advisory-cabinet/ |
| Current Roster | 1. College President – Scott Thayer 2. Vice President of Instruction – Kathleen Reiland 3. Vice President of Student Services – Paul de Dios 4. Vice President of Administrative Services Director – Stephen Schoonmaker 5. Institutional Research and Planning Director – Bryan Ventura 6. Campus Communications – Marc Posner 7. District Management Association Rep – Vacant 8. Academic Senate President – Kathleen McAlister 9. Academic Senate Past-President – Damon de la Cruz 10. United Faculty Representative – Christie Diep 11. Adjunct Faculty Representative – Vacant 12. CSEA Representative – Angela Haugh 13. CSEA Representative – Aaron Pilkey 14. Classified Senate Representative – Christy Montenegro (non-voting) 15. Associated Students (AS) President – Arjun Ayyappan 16. Confidential Representative (non-voting) – Kristi Valdez |
| Constitution/Bylaws Reference | PAC operates under the Constitution/Bylaws established above. |
| Brown Act | No |