Technology Committee Charter
| Group Name | Campus Technology Committee (CTC) |
| Type of Group | Campus Committee |
| Description/Purpose/Charge | The purpose of Cypress College Campus Technology Committee (CTC) is to create a forum where all campus constituencies can participate in discussions related to planning and coordination of technology needs for the college. Participation ensures more effective integration and outcomes for all technology initiatives impacting teaching, learning, and administrative activities of the campus. It also ensures all constituencies are aware how technology initiatives align with Cypress College planning documents including, but not limited to, the Educational Master Plan, the Strategic Plan, the Student Services Master Plan, the Distance Education Plan, and the Campus Technology Plan. The committee also provides a forum to discuss and better understand how District technology initiatives intersect with campus initiatives, providing a holistic understanding and coordinated vision to extract maximum value from all technology initiatives across the campus and District. |
| Reporting Relationships | The CTC is a campus committee chaired by the Director, Academic Computing Technologies. The CTC does not report to the District Technology Committee (DTC), but conversations and recommendations from the CTC are advanced to/from the DTC as appropriate. |
| Decision-Making Authority | The CTC reviews, and offers guidance for all campus technology initiatives, guidelines and procedures. |
| Membership Composition | Voting Members 1. Director, Academic Computing Technologies (Chair) 2. Cypress College Manager 3. President’s Appointee 4. One member of the Distance Education support staff 5. Two Academic Senate Representatives • Senate Representative and Senate liaison 6. One United Faculty Representative 7. One CSEA Representative • Also serves as CSEA liaison 8. One Associated Students Representative |
| Terms of Membership | The Director, Academic Computing Technologies serves as chair with no term limit. Appointments are staggered to ensure continuity of committee history and knowledge. Voting positions serve three-year terms. Non-Faculty voting members hold non-termed positions. |
| Membership Process | The CTC allows each campus constituency to select their representative. In the case of vacancies, the committee chair will contact the constituency leadership and ask them to select a new representative. |
| Meeting Dates/Times | The CTC meets monthly on the second Wednesday of each month at 3 – 4:30 p.m. in an online format using Microsoft Teams or Zoom. The link is in the invitation, and can be shared with non-committee members. In-person meetings are an option as well. |
| Meeting Procedures | The Committee Chair develops meeting agendas taking input from other members for items of discussion. The agenda is shared one week before scheduled committee meetings, so that members can review and propose any additions. The Chair facilitates the meetings according to the agendas, but modifications to agendas are permitted. |
| Consensus Process, Decision-Making, and Documentation | Quorum is determined prior to any vote. Quorum is reached when more than 50% of voting members are present at the meeting where a vote is called. Approvals are based on a simple majority. |
| Communication and Distribution of Materials | The Chair or their designated support staff post all relevant documents to a SharePoint based intranet site, but single documents or web links may also be provided directly to committee members. Committee meetings are scheduled using the campus Outlook calendaring function to remind members of upcoming meetings. Details are added to each meeting entry as appropriate. |
| Charter Established/Revised Dates | Charter established in: 2024 Charter last reviewed on: February 13, 2024 Charter last revised/approved on: March 15, 2024 |
| Website | www.cypresscollege.edu/about/cypress-college-governance/technology-committee/ |
| Current Roster | Chair – José Sanchez (Director, Academic Computing Technologies) Cypress Manager – Vacant President’s Appointee – Marc Posner (Director, Campus Communications) Academic Senate Representative 1 – Vacant Academic Senate Representative 2 – Jenny Larez United Faculty Representative – Vacant CSEA Representative – Anastasia Thrift One Associated Student Representative – Fuaad Amin |
| Constitution/Bylaws Reference | Most recent version of committee guidelines can be found on the committee SharePoint site. |
| Brown Act | No |