Accreditation and Institutional Effectiveness Committee Charter
| Group Name | Accreditation and Institutional Effectiveness Committee (AIEC) |
| Type of Group | Shared Governance Committee |
| Description/Purpose/Charge | The AIEC guides all matters of accreditation; campus services program review; integrated and strategic planning; outcomes assessment; and governance and decision-making structures, for the College’s ongoing improvement. |
| Reporting Relationships | The AIEC is a Shared Governance Committee. The Committee makes regular reports to the Academic Senate, Classified Senate, Planning and Budget Committee (PBC), and President’s Advisory Council (PAC). |
| Decision-Making Authority | The AIEC co-chairs (Accreditation Liaison Officer and Accreditation Faculty Chair) have the authority to form and select an Institutional Self-Evaluation Report (ISER) development team(s). The AIEC co-chairs have the authority to determine an ISER development plan and timeline. The AIEC can recommend improvements to the College and the District for meeting accreditation standards and commission policies; strategic planning; outcomes assessment; and structural or procedural improvement. The AIEC has the authority to form and dissolve subcommittees or workgroups to implement improvements, align with accreditation standards, and address ACCJC recommendations. The AIEC has the authority to create, update, and maintain campus service program review and administrative unit outcomes (AUOs) forms. |
| Membership Composition | Co-Chair, Accreditation Liaison Officer (ALO) Co-Chair, Accreditation Faculty Chair Past Accreditation Faculty Chair Academic Senate Representative Classified Senate Representative Classified Professional Representative Associated Students Representative Administrative Unit Outcomes Lead Instructional Program Review Institutional Research & Planning Representative Student Services Program Review Institutional Research & Planning Representative These positions are resource members except from the beginning of the self-evaluation process through the Commission’s action: College President Vice President of Administrative Services Vice President of Instruction Vice President Student Services Academic Senate President Academic Senate President Elect/Past President Standard I Representative Standard II Representative Standard III Representative Standard IV Representative |
| Terms of Membership | Per AP 3200, the President shall appoint the co-chairs (ALO and Accreditation Faculty Chair) for each accreditation cycle (8 years). Committee representatives are selected at the beginning of the self-evaluation for 3-year terms. |
| Membership Process | The ALO and Accreditation Faculty Chair select standard representatives. The Director of Institutional Research & Planning selects an AUO Lead. The Academic Senate selects its representative. CSEA selects a classified professional representative. Associated Students selects a student representative. |
| Meeting Dates/Times | The committee will meet on the 3rd Wednesday of the month from 3 – 4:30 p.m. During the self-evaluation, the committee will meet on the 1st and 3rd Wednesdays of the month from 3 – 4:30 p.m. as needed. |
| Meeting Procedures | The Co-Chairs and members of the AEIC will adhere to shared governance best practices as follows: Co-chairs will call for agenda items a week in advance of the next meeting. Co-chairs will send meeting agendas in advance of meeting times. Co-chairs will organize meeting agendas to prioritize approvals, actions pending/required, reports. A quorum consists of 50 percent of voting members plus one. A representative may identify a substitute who will attend meetings when the representative is unavailable and notify the AEIC co-chairs. A non-voting individual will take meeting minutes. It is the responsibility of the co-chairs to prepare and distribute the agenda, post minutes, conduct meetings, and report on the status of action items. |
| Consensus Process, Decision-Making, and Documentation | Clear agreements and public indications of understanding and support are critical to maintain forward progress for the work of the group. On occasion, and after sufficient dialogue, members will be asked to indicate their agreement to pursue a specific direction or to conclude discussion of a specific topic or action. This agreement will be based on “consensus,” or a general state of agreement. Consensus-based decision-making processes attempt to resolve each member’s concerns before asking for agreement and closing discussion. The consensus-taking process will proceed according to the following steps: 1. Any member or chair may ask for an indication of agreement. 2. Members will indicate their degree of support for the selected direction or action as follows: a) agreement, b) support for the good of the whole without necessarily completely embracing the item, or c) disagreement. A simple method for indicating degrees of support can be used such as “Thumb’s Up” to signify agreement, “Thumb’s to the Side” to indicate support for the good of the whole, and “Thumb’s Down” to indicate disagreement. 3. If there is no opposition indicated, the agreement will be recorded within the meeting minutes and discussion will conclude. 4. If opposition is indicated, discussion continues for an effort to address. To sustain forward progress, it may be necessary to record participant agreement related to a specific item without full member consensus. If certain participants have persistent concerns that prevent them from agreeing to the item, then a majority opinion is recorded, and the minority opinion is also captured in the meeting record/notes. The committee will follow the majority opinion. |
| Communication and Distribution of Materials | The AEIC will distribute agendas, minutes and supporting documents to its members via email and by posting them to the AEIC SharePoint. The AEIC will communicate broadly to the College via the Accreditation and AEIC webpages on the Cypress College website. |
| Charter Established/Revised Dates | Charter established on: September 2023 Charter last reviewed on: September 17, 2024 Charter last revised/approved on: September 17, 2024 |
| Website | www.cypresscollege.edu/accreditation-2/accreditation-steering-committee/ |
| Current Roster | Bryan Ventura, Co-Chair, Accreditation Liaison Officer (ALO) Jill Bauer, Co-Chair, Accreditation Faculty Chair Liana Koeppel, Past Accreditation Faculty Chair Kathleen McAlister, Academic Senate Representative Regina Russell, Classified Senate Representative Belinda Allan, Classified Professional Representative Jonathan Nguyen & Alec Gibson, Associated Students Representatives Daisy Ramirez, Administrative Unit Outcomes Lead Kristina Oganesian, Instructional Program Review Institutional Research & Planning Representative Eileen Haddad, Student Services Program Review Institutional Research & Planning Representative These positions are resource members except from the beginning of the self-evaluation process through the Commission’s action: Scott Thayer, College President Vacant, Vice President of Administrative Services Kathleen Reiland, Vice President of Instruction Paul de Dios, Vice President Student Services Kathleen McAlister, Academic Senate President Jaclyn Magginetti, Academic Senate President Elect/Past President AnnMarie Ruelas, Standard I Representative Celeste Phelps, Standard II Representative José Sanchez, Standard III Representative Tony Maher, Standard IV Representative |
| Brown Act | No |