Student Equity and Achievement Committee Charter
| Group Name | Student Equity and Achievement Committee (SEA) |
| Type of Group | Campus Committee |
| Description/Purpose/Charge | Mission Statement: Through the Student Equity and Achievement Program (SEA), Cypress College is supporting the California Community Colleges in advancing the system-wide goal to boost achievement and eliminating gaps for all students with an emphasis on traditionally underrepresented groups. The purpose of the SEA committee is to review funding requests/proposals related to student equity and success, with a focus on addressing equity gaps and disproportionate impacts. The college has an ongoing focus and commitment to support our African-American/Black and Hispanic/Latin@x populations. In addition, the SEA Committee reviews and reports to the state on prior and existing plans; the committee develops a new plan every three years according to state guidelines. While the committee’s main focus is on approving funding requests, the committee may also work on developing projects that support the current SEA plan populations, metrics, and goals. |
| Reporting Relationships | The SEA committee is a campus committee. SEA sends the faculty co-chair as a liaison to the Senate. The liaison provides regular reports to the senate regarding SEA activities and reports back to the SEA Committee about any relevant Senate information. The Director of Student Equity and Success and a faculty member are liaisons to DEIAA Committee. The SEA Committee has no standing subcommittees, but it can create such committees to delegate certain tasks. Typical subcommittees include SEA Plan Development Workgroup and Charter & Membership Review Workgroup. |
| Decision-Making Authority | The SEA Committee recommends approval or denial of One- Time Funding requests/proposals seeking funding through the SEA Committee budget. The committee will use the current SEA Plan created for the state as a guide for decision making. The plan includes the current state-mandated metrics and the populations being focused on for each metric. However, this does not exclude funding for any DI population that isn’t a current focus. |
| Membership Composition | Voting Members: SEA Director (co-chair) Faculty Co- Chair (will serve as Academic Senate Liaison) Counseling Faculty Department Coordinator English Department Coordinator ESL Department Coordinator Math Department Coordinator Ethnic Studies (OR Puente or Legacy Rep) Adjunct Faculty Member United Faculty Representative Counseling Dean Language Arts Dean Library/Learning Resource Center Dean SEM Dean DSS Director Classified Representative Associated Student Representative Non-Voting Resource Members: VP, Student Services Diversity, Equity, and Inclusion Committee Representative Institutional Research Guided Pathways Professional Development Representative Dual Enrollment Project Director CTE Dean BLM Taskforce Rep |
| Terms of Membership | The Faculty Co-Chair serves a three-year term; maximum of six consecutive years. The remaining standing voting members of the committee have no term limits. Faculty and Classified voting positions serve three-year terms. Non-Faculty voting members hold non-termed positions. The Resource/Non-voting members hold non-termed positions; the position itself is a permanent member of the committee unless charter member composition is amended by the committee. |
| Membership Process | The Senate approves the appointment of the SEA Committee faculty co-chair. The SEA Committee allows member areas to select their representatives. In the case of vacancies, existing members will ask their areas to select new representatives. The co-chairs will reach out to member areas when an extended vacancy exists. |
| Meeting Dates/Times | The SEA committee meets monthly on the first Wednesday of each month at 3:30-5 p.m. in a hybrid/hyflex format: campus meetings will be held in CCCPLX-419 (or other designated space at Cypress College) and on Zoom. The Zoom link will be added to the calendar and distributed via email to all members and any guests by request. |
| Meeting Procedures | The Co-Chairs will develop meeting agendas at least one week before committee meetings and make them available to the committee members for review via email and the SEA Teams site. Committee members will review the materials provided before the meeting to facilitate effective discussions and decisions. Co-Chairs will facilitate the meetings according to the agendas; however, modifications to agendas are permitted. |
| Consensus Process, Decision-Making, and Documentation | Quorum will be determined prior to any vote. Approvals will be based on a simple majority. |
| Communication and Distribution of Materials | The co-chairs and admins will distribute relevant documents via email and the SEA Teams SharePoint drive. Agendas, minutes, funding requests, and other relevant documents will be provided one week in advance of committee meetings. The committee will use the Outlook calendar function to remind members of upcoming meetings and provide a Zoom link. The SEA website will host relevant committee materials, such as the SEA Plan, funding request forms, and SEA Expenditure Guidelines, for the campus community to access. |
| Charter Established/Revised Dates | Charter established on: October 4, 2023 Charter last reviewed on: October 4, 2023 Charter last revised/approved on: November 13, 2023 |
| Website | https://www.cypresscollege.edu/student-equity-and-achievement-committee/ |
| Current Roster | Voting Members: SEA Director (co-chair) – Romeo Garcia Faculty Co- Chair (will serve as Academic Senate Liaison) – Alison Robertson Counseling Faculty Department Coordinator – Robert Grantham English Department Coordinator – Joseph Melodia ESL Department Coordinator – Jenelle Herman Math Department Coordinator – Adam Eckenrode Ethnic Studies (OR Puente or Legacy Rep) – Dr. Gio Hortua Adjunct Faculty Member – Melissa Brandan United Faculty Representative – Vacant Counseling Dean – Dr. Troy Davis Language Arts Dean – Dr. Janet Vera Library/Learning Resource Center Dean – Dr. Treisa Cassens SEM Dean – Patricia Menchaca DSS Director – Celeste Phelps Classified Representative – Kristina Oganesian Associated Student Representative – Jordy Galan & Kassy Nguyen Non-Voting Resource Members: VP, Student Services – Dr. Paul de Dios Diversity, Equity, and Inclusion Committee Representative – Dr. Maha Afra Institutional Research – Bryan Ventura Guided Pathways – Dr. Liana Koeppel/Brady Miller- Wakeham Professional Development Representative – Dr.Jane Jepson Dual Enrollment Project Director – Stephanie Teer CTE Dean – Dr. Rick Hodge BLM Taskforce Rep – Dr. Temperence Dowdle |
| Brown Act | No |